How2 Use Your RandRealty.com Email

Here is some information you might find helpful about setting up your RandRealty.com email system:

How to connect your email to your smartphone.

How to connect your email to other email programs like Outlook.

How to create an email signature.

How to clean out your inbox.

So let’s get started………

 

How to Connect Your RandRealty.com Email to Your Smartphone

If you want to connect your RandRealty.com email address to your smartphone, whether it is an iPhone, Android device, or Blackberry, you should follow your phone’s instructions for adding an email account.  Every phone is different, and different mobile carriers have different instructions, but most of the phones have a very straightforward method of adding an email account to a phone.

When you do try to add the account, you need certain information to input when requested. Here is the information you need to add your RandRealty.com email address to your smartphone:

• POP3 (OR IMAP): mail.randrealty.com
• SMTP: mail.randrealty.com
• Username: firstname.lastname@randrealty.com (you HAVE to input the @randrealty.com part of the username)
• Password:  last 4 digits of your SS# unless you changed your Email password.
• SMTP port: set it to 587.
• The client you are using must be able do SMTP Authentication AND it must be enabled
• Server: mail.randrealty.com.

That information should be sufficient to connect your phone to your email account. If you have problems, contact your phone carrier and keep this information handy because they will ask you for it.

How to Connect Your RandRealty.com Email to Other Email Programs 

You may use Outlook, Outlook express or just about any other e-mail client program you wish with Rand e-mail. The instructions below are general and are intended for users of Outlook and Windows Mail you may find some variation depending on your e-mail client and version.  The help file within the program you are using should assist you with the variations.

All the information to set up a client is here but the most important settings to know are:

• POP3: mail.randrealty.com
• SMTP: mail.randrealty.com
• Username: firstname.lastname@randrealty.com (in every client you HAVE to have the @randrealty.com part of the username)
• The SMTP port has to be 587
• The client you are using must be able to do SMTP Authentication
• Mail server:  The mail server for Rand is mail.randrealty.com – this is the server you will use for the IMAP server AND  SMTP server.  It is important that you use the mail.randrealty.com for your SMTP server, if you do not it is VERY likely your e-mail will be treated as SPAM.

Those settings should be sufficient to get you up and running on whichever email program you wish to use.

How to Create Your Email Signature

A lot of you use an email signature for your outgoing emails, and those of you who are not should probably do so.  It’s a great way to brand your outgoing email.  You all use a lot of different email systems, but if you just go to the “Help” section on your email program and search for “signature” you will probably find instructions for doing so.

 

Here’s what a signature should look like:

Joseph Rand

Licensed Real Estate Salesperson (or Associate Broker)

Better Homes and Gardens Real Estate – Rand Realty

10 Schriever Lane

New City, NY 10956

845-825-8022 (office)

845-406-4115 (fax)

914-755-1561 (mobile)

 

If you wish to add a quote, or a marketing line, you can do that.  You’ll always have the option of editing your signature on a particular outgoing message.

Here’s how to change your signature on Webmail and in Outlook:

Webmail

For the Randcenter.com webmail, follow these instructions:

1. Open the Randcenter webmail.
2. Click on the “Settings” Button (looks like a set of gears) very left of the page, toward the bottom.
3. In the first pane, under “My Settings,” click “Signatures.”
4. In the “Signatures” pane, click on the menu item for “Signatures.”
5. Click “Edit” at the top.
6. Edit your signature
7. Click “Save”
8. Your signature should now be on all outgoing messages.

 

Outlook

For those of you using Outlook, here are the instructions:

1. Open Outlook.

2. Click on the “Mail” tab.

3.  Click on the “Tools” menu at the top.

4.  Pull down “Options”

5.  Click on the “Mail Format” tab.

6.  Click on “Signatures”.

7.  You’ll have a text box to write out your signature, so write it out.

 

Three Ways to Clean Up Your Email Inbox

1.  Unsubscribe from Permissive Spam

If you’re like me, you probably get dozens of emails a day, many of which are what I call “permissive spam.”  Our email system does a pretty good job of screening out ACTUAL spam – i.e., solicitation and virus-laden emails that you did not ask for – but there’s nothing we can do about the “permissive spam” that you get from sites where you registered with your @randrealty.com email address: newsletters, offers from shopping sites, etc. We can’t block those emails, because at some point you actually “asked” to receive them, even if you didn’t realize that you’d get inundated every day with a “SPECIAL DEAL” email from every site you ever visited.

Here’s how to get rid of that permissive spam.  Every one of those emails, if they’re from a legitimate provider, has an “unsubscribe” link probably hidden on the bottom of the email.  They don’t make it easy for you to find, but it’s there.  So take half an hour one day and go through every email solicitation that you no longer want to get.  Find the offending email, look for the unsubscribe link, and click it.  You might then have to input your email address again, so go ahead and do that.

It will take you about a half an hour, but it’s worth it.  Within a week or so, you’ll stop getting inundated with all those emails that clog up your inbox.  It will make your inbox a lot cleaner and easier to manage.

2.  Set up an alternative email address for non-business purposes.

Another way to clean up your email inbox is to set up an alternative email address for non-business purposes.  Frankly, you should use your @randrealty.com email address ONLY for business purposes.  Don’t use it as your login for shopping sites or other membership sites.  Rather, use an alternative email address for anything unrelated to work.  Just go to outlook.com or gmail.com and set up a new account. It doesn’t even have to be an email address that has your name in it, because you’re not really going to use it for anything other than signing up for websites.  But once you do it, you’ll be able to separate out all that “permissive spam” and other non-work-related emails into an account that you can check much less frequently than your work account.

3.  Use a folder system to manage your email

Too many people treat their inbox like one big file folder, with every email contained in that inbox.  That’s a very inefficient way to use your email.  Instead, set up folders that you can dedicate to particular types of emails.  Lots of agents, for example, set up a folder for each individual client, and drag any email involving that client into the folder.  That way, whenever they need to find an email relating to the client, they know where to look.  Another way to use folders is to set up a folder for emails by subject, such as emails on company policy or things like that.